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VERNON OUTDOORS CLUB
Constitution and Bylaws
(Revised March 2002)
CONSTITUTION
1. The name of the Society (Club) is the VERNON OUTDOORS CLUB.
2. The purpose of the Society (Club) shall be to promote safe,
organized outdoor activities in and around the North Okanagan of B.C.
BYLAWS
Membership
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1. Any person interested in hiking, cycling, snowshoeing or other
outdoor activities may become a Member of the Club upon making application
and paying prescribed dues.
2. Annual membership fees are due and payable on the first day of
April of the current year. Members in good standing in the previous year
will be given thirty(30) days grace before termination becomes effective.
3. A person will cease to be a Member for nonpayment of dues or by
handing in their resignation.
4. A person may be expelled by a vote of the membership for actions
deemed detrimental to the Club.
5. Every Member shall uphold the Constitution and comply with these Bylaws.
Meetings
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6. The Executive shall meet at the call of the Chair, or any two (2)
Directors, as often as necessary to conduct the affairs of the Club.
7. The Executive or the President alone, at the request of at least
ten percent (10%) of the membership, may call a Special General Meeting of
the Club.
8. The Annual General Meeting will be held in the month of March.
9. The quorum for any General Meeting shall be twenty-five (25).
10. The quorum for any Executive meeting shall be five (5).
11. A Member in good standing is entitled to one (1) vote.
12. Voting is by show of hands except where requested by at least 10%
of those present at the relevant meeting.
13. Voting by proxy is not permitted.
Executive and Directors
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14. There shall be an Executive body of the Club composed of the following:
(a) President, Past President, Vice-President, two Secretaries,
Treasurer, and a minimum of seven (7) Directors elected by show of hands at
the Annual General Meeting. The term of office shall be until the next
Annual General Meeting.
(b) Upon the untimely vacancy, or a position not filled at the
Annual General Meeting, the Executive may appoint a member to fill the
vacancy until the next Annual General Meeting.
15. The Executive shall have management of the affairs of the Cub,
except where the Societies Act or these Bylaws require the affairs to be
exercised by a General Meeting.
16. The President or the Executive may form as many committees as
necessary to conduct the affairs of the Club. All committees shall
report to the Executive. The Executive may at their discretion, remove or
replace any Officer or Committee appointed by them.
17. Directors may be removed by passing suitable motions at a Special
General Meeting called for this purpose, subject to the provisions for
Special Resolutions laid down in sections twenty-nine (29) and thirty (30)
of the Societies Act.
Duties of Officers
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18. The President, or in his/her absence some other Officer chosen by
the Executive, shall preside at all General and Executive
meetings. The President shall supervise the other Officers in the execution
of their duties. The President shall be an "ex-officio" member of all
committees of the Club.
19. The Vice-President shall carry out the duties of the President
during his/her absence.
20. The Directors shall do any reasonable duties as desired by the
Executive.
21. The Secretaries shall:
(a) conduct the correspondence of the Club
(b) issue notices of meetings of the Club
(c) keep minutes of all meetings of the Club and Executive
(d) have custody of all records and documents of the Club,
except those required to be kept by the
Treasurer.
(e) have custody of the common seal of the Club, and
(f) maintain the Register of Members.
22. The Treasurer shall:
(a) keep such financial records, including books of account, as
are necessary to comply with the Societies
Act, and
(b) render such financial statements to the Executive, Members
and others when required.
Dues
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23. The annual dues for membership in the Club are those set out at the
Annual General Meeting.
Expenditures
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24. There shall be three (3) signing officers, one of which shall be
the Treasurer.
25. The Executive committee may approve expenditures of up to one
thousand dollars ($1,000.00). All other expenditures must be approved by
the general membership.
Borrowing Powers
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26. The Club shall not borrow or incur any liability in excess of any
cash monies on hand or in the bank, without the approval and sanction of a
Special Resolution of the Club Members.
Amendments to the Bylaws
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27. These Bylaws may be amended by a Special Resolution of the Club.
28. Notice of motion of Special Resolution must be circulated at least
fourteen (14) days prior to the date of the General Meeting at which the
resolution shall be debated.
29. Special Resolutions must be passed with a three-quarter (3/4)
majority of the votes cast.
Remunerations
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30. No elected Officer of the Club will receive remuneration for
service in office.. Authorized expenses, however, shall be paid.
Fiscal Year
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31. The fiscal year of the Club shall be from 1 April to 31 March.
