As a leader, you have the right to refuse to include anybody in the activity you’re leading if, in your opinion, they are inadequately equipped, intoxicated, refuse to follow club rules or are physically unable to complete the day’s program at an average pace.
Ensure everyone signs the sign-in sheet.
Introduce yourself, describe the day's activity, the route and equipment needed for the weather conditions.
Remind people they MUST have above the ankle hiking boots
Choose a SWEEP. Make sure everybody knows who it is and what the Sweep will be doing! Ensure you and the sweep know how to operate the radios and test them before departure.
Emphasize that everyone MUST remain behind the LEADER and in front of the SWEEP;
Remind participants to tell someone & ideally leave their pack on the trail when leaving the trail for a "nature call";
Point out that if a person DOES get separated from the group to stay put; an individual is much easier to find if they remain on the trail and refrain from wandering off;
Optional: When appropriate, explain about the possibility of ticks and how to deal with them;
Optional: mention coffee stop after the activity is ended;
Explain the driving route to the starting-point of the actual activity; provide a map where necessary;
Mention the suggested carpool gratuity amount (listed on event schedule) and that everybody is encouraged to pay. Point out that it is not paid to the driver until the activity is completed (again, insurance reasons - we are not Taxi Drivers!);
Ask if anybody needs a ride and help set that up;
Ask for count of number of drivers & arrange for a rendezvous enroute if appropriate (e.g. at the start of the xyz FSR off the black top).
Remind drivers to wait for the vehicle behind them at all FSR intersections and turn offs
Do a head count and compare to sign-in sheet. Check for additional participants who may have driven there direct and get them to sign-in.
Remind people the activity will take place at the pace of the average participant. As leader it is your responsibility to lead the group at this pace – likely slower than some would prefer and faster than some would prefer!
Ask sweep to do a head count as people enter trail.
If you have never swept before ask the leader before you volunteer!
As sweep make sure everybody knows who you are and what your key responsibilities are!
You and the leader have handheld GRS radios for route confirmation, pace setting, etc. Test them and make sure you can both use them before leaving the trail head.
During the activity, emphasize that everyone MUST remain behind the LEADER and in front of the SWEEP. Ask the leader to enforce this as well if they do not.
Each person will be asked to tell the sweep or leader at those times when leaving the trail for a "nature call"; if a person DOES get separated from the group, he or she must stay put; an individual is much easier to find if they refrain from wandering off.
The activity will take place at the pace of the average participant. If part of the group starts to consistently lag the front part, radio the leader and ask them to slow the pace. This is an essential part of your job as sweep.
When appropriate, explain about the possibility of ticks and how to deal with them.